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Using Find and Select in Excel

Microsoft Excel includes a built-in Find & Select tool that makes it easy to find specific text in your workbook. This feature also allows you to replace text with other text quickly.

Finally, Excel also includes a Go To Special feature that makes it possible to instantly select cells with formulas, comments, conditional formatting, data validation, etc. In other words, this tool makes it very easy to locate specific features within your workbook.

Let’s take a look at how all of these tools work.

Using the Find Tool

The Find tool allows you to locate specific text in your workbook. Follow the steps below to use it.

Under the Home tab in the Excel Ribbon, in the Editing group, click Find and Select.

 

Then click Find.

 

You can also use the keyboard shortcut CTRL+F.

The Find and Replace dialog box will appear.

 

Type in the text you want to find and then click on Find Next. Excel will find and select the first occurrence of the text you entered before.

 

You can click on Find Next again, and Excel will locate the next occurrence of the text. You may continue to do this, and Excel will loop through each instance of the text.

 

To locate all occurrences of the specific text at once, click on the Find All button instead.

Using the Replace Tool

The Replace tool allows you to locate specific text in your workbook and then replace that text with something different.

Follow the steps below to use the Replace tool.

Under the Home tab in the Excel Ribbon, in the Editing group, click Find and Select.

 

Then click Replace.

 

You can also use the keyboard shortcut CTRL+H.

The Find and Replace dialog box will appear.

 

Type in the text you want to find as well as the text you want to replace it with, and then click on Find Next. Excel will find and select the first occurrence of the text you want to replace. However, no has been no replacement yet.

 

Click on the Replace button to replace the first occurrence of the text with your identified replacement text. After replacing the text, Excel will find and select the next occurrence of the original text.

 

You can then click the Replace button again to repeat the process.

 

To replace all occurrences of the original text at once, click on the Replace All button instead.

Using the Go To Special Tool

The Go To Special tool allows you to select all cells containing a specific feature. This can be anything from formulas and comments to conditional formatting and data validation.

Follow the steps below to use the Go To Special tool.

Under the Home tab in the Excel Ribbon, in the Editing group, click Find and Select.

 

Then click Go To Special.

 

You can also use the keyboard shortcut CTRL+G and then click on Special.

 

This will open the Go To Special dialog box.

 

At this point, you can select whichever feature you want to search for and then click on Ok.

For example, if you want to select all cells that contain formulas, select Formulas and then click Ok.

 

Excel will select all the cells that contain formulas.

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