Skip to content

How and Why to Group Cells

Grouping Rows and Columns

When working with spreadsheets, all rows and columns are visible by default.

Of course, you have the option to hide rows or columns, but this is not always the ideal solution. Grouping the rows or columns may be the better way to go.

Grouping Rows

When you group rows in a spreadsheet, you will notice a new space to the left of the row headings.

This new space contains a line with a minus (-) or plus (+) sign attached to it. This new line shows you which rows are grouped together.

To hide all of the rows in the group, simply select the minus (-) sign. To unhide the rows, select the plus (+) sign.

Grouping Columns

Grouping columns works the same way.

When you group columns in a spreadsheet, you will see a new space above the column headings.

This new space contains a line with a minus (-) or plus (+) sign and shows which columns are grouped together.

To hide all of the columns in the group, simply select the minus (-) sign. To unhide the columns, select the plus (+) sign.

How to Group Cells in Excel

To group rows or columns in Excel, start by selecting cells in the rows or columns you wish to group.

After selecting the cells, click on the Data tab in the Ribbon, and click on the Group button.

 

Select either Rows or Columns.

To ungroup all rows or columns, go to Data > Ungroup > Clear Outline.

How to Group Cells in Google Sheets

To group rows or columns in Google Sheets, start by selecting cells in the rows or columns you wish to group.

After selecting the cells, click on the View tab and select Group and then Group.

You can then select to group either the rows or columns.

To ungroup rows or columns, select cells in the rows or columns you wish to ungroup and go to View > Group > Ungroup.

Why Group Cells in the First Place?

Grouping cells is usually beneficial when you have large amounts of data in a spreadsheet.

Grouping cells allows you to quickly show and hide large sections of the spreadsheet. This is useful because it allows you to see a summary of the data at first and then drill into specific parts of the data when desired.

There are many other uses for grouping rows or columns as well. Either way, it’s a nice thing to know when working with spreadsheets!

This Post Has One Comment

  1. I use grouping all the time in Excel! I use it for my monthly reports where I group the columns with the months that haven’t occurred yet, so we can only see the months that have data with them. Then it’s supper easy to just ungroup one column each month with the formulas already created rather than having to change the entire sheet and update it with new formulas each time!

    To ungroup just one column, I just select the column I want to ungroup and just select the “ungroup” button on the data tab! Super easy and helpful!

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Back To Top