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Dynamic Dropdown Menu in Excel

Here’s the challenge!

You want to create a dropdown menu in Excel so you can easily add options without having to adjust the data validation.

How do you do this? Keep reading to find out!

Take These Steps

Follow these steps to create a dropdown menu in Excel so you can add more options in the future.

  1. List your current options somewhere in your worksheet.
  2. Turn your options list into an Excel table.
  3. Set up data validation and use the table as the list source.

Each step is explained below in greater detail!

Step 1 – List Your Options

The first thing you want to do is list the current options for your dropdown list somewhere in your spreadsheet.

For example, I want to create a dropdown list to pick a specific color. So I list the color options in B3:B5.


Step 2 – Turn the List Into a Table

The next step is to take your list of options and turn it into a table.

You do this by selecting the range containing your list and then going to Insert Table.


Step 3 – Set Up Data Validation

For the last step, you want to set up data validation to create your dropdown menu.

First, select the cell or cells where you want to apply the dropdown list. Next, go to Data Data Validation.

Select List under allow. Then, for the source, select the table you just created. Then click on Ok.

Now, whenever you add items to the table, the dropdown menu will expand to include every new option.

And that is how you can create a dynamic dropdown menu in Excel!

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